Common Procurement Mistakes We See
Across military, airline, and MRO lubricant procurement, the same avoidable errors come up repeatedly. The most frequent:
- Assuming HTS and HPC are interchangeable. Buyers often assume MIL-PRF-23699 HTS automatically satisfies all AS5780 HPC approvals. In practice, OEM approval status must still be confirmed against the engine maintenance manual and current approved oil list.
- Ordering by legacy specification only. Quoting MIL-L-23699 or an outdated revision instead of the current MIL-PRF-23699 class can cause acceptance issues at goods-in.
- Overlooking the OEM approved oil list. Relying on the specification alone, without confirming the named engine approval.
- Incorrect certificate of conformance wording. A CoC that omits the class, revision, or qualification reference is a common reason for documentation rejection.
- Missing batch traceability. No clear chain from manufacturer batch to point of dispatch, which Part 145 audits will flag.

